As part of what I do as a publisher, I also offer editing services. And while having an editor is completely invaluable there are things that the writer needs to do to get the most from an editor’s services.

041514-EditingTips

1. Know your bad habits

If you read my writing, you’ll see that I have my own little habits. One of which is using a word all in caps to give it EMPHASIS. And while this isn’t necessarily a bad thing, it’s more common to either display the word in bold or italic. Another bad habit I have is the over-use of ellipses, especially where they aren’t needed. (Or parenthetical phrases!)

So recognize your bad habits and then keep an eye out for them. Are you using them properly? Is it the best way to convey emphasis?

I’m not saying that you have to stop using your idiosyncrasies in your writing but you do need to know when to drop them in favor of a more consistent form.

2. Buy a style manual and use it

When I was in college, a writing professor told me I had no clue how to use a comma. I whole-heartedly disagreed with her but agreed to get a grammar cheat sheet use to make life easier. Turns out, she was mostly right. There were a lot of times where I was using a comma that didn’t really call for it. But there were other times where I inserted a comma to break a thought or phrase into pieces. (I was studying poetry so I had much more leeway.)

But don’t just assume that you remember all the grammar rules from elementary school. To this day, I still double check usage when I’m not sure.

3. Read your work as if you were a total beginner (to your topic)

I write a lot of non-fiction. Specifically in the outdoor recreation genre. And I always thought I was pretty good at defining all the terms and not using too much jargon. Until a self-proclaimed city boy read over my manuscript about camping and asked me what pot-water was.

The word was potable. And I made the mistake of assuming that my audience already knew what I was talking about: drinking water.

Now, after I write something, especially if it’s highly technical but written for beginners, I go back to make sure that if I knew NOTHING I could still understand it.

4. Ask yourself “Does this [section, chapter, paragraph] move the story forward?”

By story I don’t necessarily mean fiction, although it could!

When I first started reading indie fiction, I quickly came to the realization that at LEAST 30% of every book I read could be cut out and the work would be stronger for it. There were too many scenes that did nothing to advance the plot but it was clear that the author was terrified of the DELETE key.

Don’t be that author! Review each section with a critical eye and ask yourself if it REALLY needs to be there. Are you being pedantic? Did you just explain that and now you’re going over it again? Does the reader really need to know this information? IF this were a fiction story, would your reader get bored?

5. Use strong verbs

Frankly, I didn’t really GET verbs until I was studying Spanish. And then a whole new world opened up with the power of action words!

Here’s a tricky verb in English: to be. Most people don’t really even understand it as a verb.

It’s the “is, was, am, are, were” verb. And it can be very dangerous. For example: “I would be interested in the job.” is the “weak” form of “I am interested in the job.” The first example is boring and the second is more interesting.

The passive voice sneaks up on us as writers! Watch for it and beware.

(I’m not going to get unto my Passive Voice Soapbox here. Just use strong verbs!)

6. Cut the “extra” words

I know I use the word “that” too much. It’s probably how I talk although I haven’t paid that much attention. Other “extra” words include:

  • That
  • Just
  • Very
  • Really
  • Some
  • Also

And while you’re cutting, also chop out the adverbs. Most of them aren’t needed and the redundant ones make even unsophisticated readers wince. For example: shout loudly. When’s the last time you heard a not-loud shout? Your adverb should give us a quality that isn’t already implied by the verb itself.

7. Don’t expect perfection

Nobody can perfectly self-edit. End of story. But you need to know when it’s time to pass the work along to somebody else. My “rough” draft that goes to my editor has been through at least four or five revisions first.

a.   Grammar, spelling, punctuation
b.   Am I being clear (when writing for beginners)
c.   Fact-checking anything I may have “assumed” when I was first writing
d.   Read aloud for flow, missing words, choppy sentences

Once you’ve done everything you can do, it’s time to get a second set of eyes onto the page. But be sure you define what they’ll be doing for you. Back to my example of the camping book: I had one editor who ONLY looked for things that didn’t make sense to a beginner and for facts that might be wrong. I had a second editor take a look at grammar, spelling, and punctuation. A third editor looked at flow and to make sure all the chapters were in the section that made the most sense.

But NONE of those people saw the work before I had worked it over several times myself!

Business Bloggers: This one’s for you!

040814-Jump

When’s the last time something really exciting happened in your life? They type of event that you recounted to everybody who came near you, if they had a pulse and ears, you were sharing your story? People start to grimace when you’re coming close because they KNOW you’re going to tell them all about it, if they want to know or not!

Now when’s the last time you wrote something for your business blog that had you that excited?

BTW: I’m not talking about the excitement around the launch of product, book, service, etc. I’m talking about the excitement that comes from:

I can’t wait to sit down to write about ABC and share it with my readers!

Um, did you just hear the clock ticking loudly as you tried to figure it out?

040814-Clock

Don’t worry! It’s okay and it happens the best of us. There are definitely times when I just have NO excitement, passion, or oomph for my blog. It happens.

But don’t let your blog become too much of a boring-facts-how-to-articles-not-really-FUN type of publication. Let your readers SEE your passion and excitement for your business, industry and topic shine through your writing!

Remember what you really LOVE about what you do and then begin sharing that passion and excitement with your readers! Remember that while you write is someone who is just finding you NOW, today, and that she needs to see your love of what you do coming through onto the page.

Here’s your assignment:

Find something you’re passionate about in your business (NOT a launch!) and then write a blog post about it. Bonus points if you then excitedly share the article on social media!

Anybody who knows me knows I don’t believe in writer’s block. It’s impossible to be SO blocked that you can’t write ANYTHING!

That being said, it is completely possible and common to become stuck on a project. For example, my book about beginning camping: “Pitch Your Tent: A Family’s Guide To Tent Camping” had me stuck several times. For some reason, the writing JUST wasn’t flowing.

And frankly, this week’s blog was a lot like that. It wasn’t that I didn’t have some GREAT ideas and that I was struggling to work on this month’s editorial calendar. Nope, it was that I wanted some ideas that would work inside of my time constraints THIS week. I don’t have an over-abundance of time right now to devote to researching and writing and planning and outlining some of my more complicated article ideas.

As you’re planning your weekly writing, keep this in mind! Some articles are FANTASTIC but take longer to put together than others.

I’m not blocked at all: I can write a LOT on several projects that have nothing to do with what I publish on this website. I’ve got great ideas (and even article starts) on really fabulous topics about writing and blogging and publishing.

But I was still “stuck” on a relevant, easy-to-write topic for this week. So I’m pretty much taking the copout and writing ABOUT being frustrated!

Here’s my plan for the rest of April until my time frees up a bit:

  • Record all these article ideas (with some notes) in my business journal
  • Brainstorm some articles that are less labor intensive to get me through
  • Ask a trusted associate to write a guest article
  • Keep writing!

Because here’s the thing about writing: it’s an exercise. And when you go too long without putting words on a page you lose “muscle tone”. So keep writing, my friend!

Do you ever forget that you’re writing for real people? It doesn’t matter if you’re blogging, writing a weekly newsletter, or drafting your book. There are REAL people reading it on the other end of the wicked-cool communication tunnel we call

032514-TheWrittenWord

But do you ever think about your readers?

And I don’t mean in an “ideal client” or “target market” kind of way. Do you ever think about what they’re doing when the sit down to read your latest bit of wisdom?

  • Is it on his computer? Smart phone? Tablet?
  • Is she drinking coffee? Waiting for a client call? At a soccer game? Staying up late to finish it?
  • Maybe he needs a pre-lunch pick-me-up. Or just a break between tasks. Trying not to giggle too much in the office. Or quickly closing the browser window when the boss/spouse/kids walk by.
  • Perhaps your story is so compelling she pulls it up first thing every morning or checks it daily on the morning bathroom break, from her iPhone.

Frankly, it’s impossible to get inside the head of your reader that much.

But there IS something that you can do: Let your reader get inside YOUR head. Let her hear YOUR voice, YOUR story. Allow her to be a voyeur into your life.

Yes, even on your business blog.

This week, I REALLY just wanted to sit down with you, over a cup of something, and SHARE everything that’s been going on in my life. It’s pretty awesome. And very little of it has to do with writing, publishing, blogging or business. Then I realized that I don’t always tell you much about ME in my articles. I don’t always give a huge amount of context to make things understandable.

If you subscribe to my newsletter you get a little bit of this. (And you really SHOULD subscribe. It’s a pretty awesome weekly newsletter.) I have a few paragraphs in the beginning of every newsletter where I catch you up on what I’m doing and what my upcoming plans are. And they usually have NOTHING to do with my “topic” but more about what hiking adventure I had over the weekend.

But here’s the real truth:

I don’t live and breathe writing and blogging and publishing. Nope. I do a lot of OTHER stuff with my life. Just like you. And maybe we have some interests or hobbies or life experiences in common.

So where’s the line between a BUSINESS blog with great content and articles and information that you can use and just us, sitting down over a cuppa something, and sharing? Because I know that chances are slim you’ve read my “About Me” page. And if you DID, I know that it wasn’t really written to show you a glimpse into my world RIGHT NOW.

I strive to be intentional with my articles. I want to make a point or teach you something. And I love using stories to illustrate what I’m talking about.

But in all of this, I forgot one of the TRUTHS of writing, of blogging, of business:

032514-TheyCome

I invite you and challenge you to share more YOU in your writing. So, starting NOW, I’ll be adding at least one post per month that is just me telling you, my reader, my valued friend about what’s happening with me. And I want YOU to do the same to YOUR readers.

With love!

032514-KimSig

1 2 3 12

Free Gift

Enter your details in the boxes below to receive your complimentary report:
"5 Self-Publishing Misconceptions: Debunked!" You'll also receive a complimentary subscription to my weekly email newsletter!

Let’s Connect

          

Find Us on Facebook